IMPORTANT CHANGE IN SULLIVAN UNIVERSITY’S ATTENDANCE POLICY
EFFECTIVE JANUARY 2, 2013
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Sullivan University cares that students attend their courses. Just as showing up for work is critically important to job security and work effectiveness, showing up for class is critically important for mastering the career skills and concepts necessary to obtain, maintain, and be promoted on a job. Every effort should be made to attend and academically engage in every class and/or laboratory session. If it becomes necessary for a student to drop a course, or to withdraw from school entirely, an official withdrawal form should be completed in Enrollment Services at the Louisville campus, in Academic Services at the Lexington campus, in the Administrative office at the Fort Knox campus, and/or for online courses, by contacting the e-Learning academic services staff at email@example.com. All students who withdraw or are withdrawn from the University are required to complete a Financial Aid Exit Interview with the Financial Planning department.
As of the winter, 2013 term, attendance will be recorded for each class meeting and absences that exceed the standards of this policy will result in students being administratively dropped from the course(s) affected. Attendance is taken and instructors are directed to report student attendance through the University’s student records management system as follows:
Ø Day school attendance should be posted within 12 hours of a class meeting conclusion.
Ø Evening and weekend courses that meet one time each week should be posted once each week and within 12 hours of a class meeting conclusion.
Ø Attendance is taken and reported twice each week for online and hybrid courses. Online and hybrid course attendance should be posted on every Monday and Thursday. Faculty will determine whether a student demonstrated academic engagement since the last attendance posting based on the guidance contained within this policy. Attendance for online and hybrid courses require “academic engagement” and/or physical attendance, when appropriate, in hybrid courses.
Within the parameters of the add/drop policy, a student will become active in a course as follows:
Ø On-campus courses become active when a student physically attends the course and attendance is posted for the first time.
Ø Online or hybrid courses become active when attendance is first posted based on physical attendance; evidence of academic engagement; or, participation in an academically-related activity.
At the beginning of each term, if a student does not attend and does not have attendance posted for a course within the parameters of the add/drop policy, the student will have the course removed from their schedule of classes for the term. Once a student is made active in a course through the attendance reporting process, he/she will remain active in the course unless he/she:
Ø Officially withdraws from the course;
Ø Is administratively dropped from the course for physical non-attendance
Ø Is administratively dropped from the course for lack of academic engagement (usually online);
Ø Is administratively withdrawn from the course for other reasons, e.g., disciplinary suspension, etc.
Ø For courses that meet 4 days per week, students will be dropped on the 8th cumulative absence.
Ø For courses that meet 2 days per week for twice the amount of time of a traditional course, students will be dropped on the 4th cumulative absence.
Ø For courses that meet 1 day per week, students will be dropped on the 2nd consecutive absence.
Ø For online and hybrid courses, students will be dropped on the 3rd consecutive absence.
Ø For 5 ½ week courses in the College of Information and Computer Technology, students will be dropped on the 2nd consecutive absence.
Students who are dropped for non-attendance or lack of academic engagement will receive an “NF”. The “NF” is placed on the student’s transcript and is effectively the same as an “F” in calculating grade point average and completion rate. Students dropped from a course for disciplinary or other reasons will receive an “NF”. Students who receive all NF’s and who become inactive will be considered as having unofficially withdrawn from the University and will need to utilize the University’s re-entry process if and when a student is desirous of re-entering. Students who receive one or more NF’s but who subsequently complete the official withdrawal process up through the seventh week (or its equivalent for courses that meet less than 11 weeks) will be eligible to receive W’s for their course(s).
When evaluating whether a student attends a course, whether live, online or hybrid, the following, as defined with guidance of the U.S. Department of Education, constitutes attendance/academic engagement:
Ø Attendance at an academically-relevant event (includes physically attending class).
Ø Submitting an assignment to a drop box for an online or hybrid course.
Ø Taking an exam or quiz, including a syllabus quiz.
Ø Participating in an online discussion or “Ask the Instructor” forum in which the student discusses an academic matter directly relevant to the course.
Ø Completing a tutorial or computer-based instructional module (along with a way to verify that each student completed the tutorial or instructional module).
Simply logging into an online course, without engaging in one or more of the above activities, does not qualify as “academic engagement” or “attendance at an academically-related event”.
If the University is delayed or closed due to inclement weather or other emergency, courses that do not meet will not be counted against the student. However, the University reserves the right to require a make-up of course time to ensure appropriate instructional time. Failure to attend a scheduled make-up session could be counted as an absence.
Except for Doctor of Pharmacy students (whose attendance policy may be found in the College of Pharmacy Student Handbook), this policy applies to all courses and programs, both undergraduate and graduate.
Instatement following the drop/add period and reinstatement to a course following an administrative drop may only be made for good cause and such requires the approval of the instructor and an authorized academic administrator on the appropriate form or other appropriate documentation which will be kept in the student’s academic file. Missed attendance due to late entry will not be excused and will count toward the maximum number of allowable absences.
When a student is dropped from or withdraws from a course, this is reflected in the student’s satisfactory academic progress. If the student does not become and remain active in all courses for which he/she is registered, the student’s enrollment status will be adjusted which may have an impact on the amount of financial assistance for which the student is eligible. Last dates of attendance in courses determined by this attendance policy will be used in calculating when and to what extent funds must be returned to financial aid funding sources. See the Financial Planning office for more information, or, refer to the “Financial Information” section of the catalog for policy details.